FAQs • Washington State Parks and Recreation Commission, WA • CivicEngage

Does Washington State Parks maintain a small works roster?: No. Washington State Parks does not maintain its own small works roster but uses the small works roster managed and maintained by the Department of Enterprise Services (DES). To supplement the best notification possible, Washington State Parks also uses rosters maintained by other agencies at both the state and local levels. If you are not on DES's small works roster, you can register online and simply follow the instructions.

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Contracting

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1. What do the initials after the project name stand for?

IFB = Invitation for Bids
PW = Public Works
RFP = Request for Proposal
RFQ = Request for Qualifications or Request for Quotes
RFQQ = Request for Qualifications and Quotes
RFI = Request for Information
CON = Concession
TS = Timber Sale

2. Does Washington State Parks charge for its plans and specifications packages?: Not currently.

3. How can I find out the bid results?: Call the Contracts Group number at 360-902-8554 between the hours of 7 a.m. and 4 p.m., and someone will answer your questions. You can also find bid results on the Contracting Opportunities page.

4. Do I have to request the plans and specifications in order to look at them?: No. Washington State Parks posts all advertised public works projects online through the Builder's Exchange of Washington where they are available to view at no cost. (You may have to download a small viewer program in order to properly view the plans and specs at the website.) We also distribute plans and specifications to regional plan centers for the advertised projects. For more information, contact the Contracts and Procurement Services Program at 360-902-8554.

5. Does Washington State Parks maintain a small works roster?: No. Washington State Parks does not maintain its own small works roster but uses the small works roster managed and maintained by the Department of Enterprise Services (DES). To supplement the best notification possible, Washington State Parks also uses rosters maintained by other agencies at both the state and local levels. If you are not on DES's small works roster, you can register online and simply follow the instructions.

6. Does Washington State Parks maintain a consultants roster for architectural and engineering firms?: Yes. Washington State Parks also uses rosters maintained by other agencies at both the state and local levels. If you are interested in being placed on the roster, contact Ms. Nata Hurst at 360-902-8638 for more information.

7. Why does Washington State Parks require a physical address for plans and specifications?: Many of our mailings are shipped via FedEx (the state’s current contracted parcel delivery service) and cannot be delivered to a post office box. If you also have a P.O. box for mail service, please provide that additionally, and when our mailings are small enough or not high priority they can be sent to you via USPS (United States Postal Service).

8. Does Washington State Parks have any special requirements for me to be able to bid on its projects?: Yes. Washington State Law requires that contractors are licensed and bonded at the time of bid opening. You must also be properly registered to do business in the state of Washington. For those particular requirements, check with Labor and Industries, the Secretary of State’s Office, and the Department of Revenue. Some projects may require additional expertise, experience, or prequalifications. This happens most often in specific areas such as bridge engineering, bridge construction, or historic preservation, for example. These are project specific and are plainly included within the respective plans, specifications, and instruction to bidders.

9. Do you always require a bid bond on your projects?: Usually. By statute, all public works projects require a bid bond to be included with the bid proposal if your bid is $35,000 or greater. If your bid is below $35,000, no bid bond is required.

10. Can I change my bid?

Yes. If it is before the deadline, you can change your bid one of two ways.

First, if there is enough time before the bid deadline, you can submit an amended bid and it will take precedence over your initial bid. You can do this as many times as necessary as time will allow, and the latest bid will be considered the final bid proposal.

The second way is to modify via fax. In order to be allowed to modify via fax, you must first call the Contracting team at (360) 902-8554 and request permission to fax modify. Once you receive permission, you must advise them of the incoming fax (that they will take to the bid opening), and then you must deposit the original modification documents at your local post office so they will be postmarked prior to the bid deadline. The fax modification is only a tentative modification until the original documents are received and the postmark verified that it was indeed submitted prior to the official bid deadline.

11. Can I just get on your master plan holders list?: No. Washington State Parks does not maintain a master plan holders list. Our plan holders lists are project specific only.

12. What is WEBS?: Washington State Parks utilizes the Department of Enterprise Services' WEBS portal for purchasing goods and services. WEBS is "Washington's Electronic Business Solution," an online vendor registration and bid notification system. The system offers an online site where vendors can register to receive government bid notifications. Governmental buyers will be able to go to the same site to post bidding opportunities and amendments. For more information, please contact the WEBS Customer Service Help Desk at 360-902-7400 or via email.